Genesys Work and Lead Distribution (BO02) for PureConnect
What's the challenge?You need a better way of distributing & managing work stored in disparate enterprise systems. You need your team to get more conversions in less time. When work or leads are not automatically distributed to the best available skilled resource, the result is a negative impact to customer promises, workloads, SLAs, churn, and sales conversions.
What's the solution?Automate the distribution of work and leads from many sources to make staff more productive and enhance the employee and customer experience. Genesys Work Distribution pulls work from multiple systems and creates a single work list that automatically organizes, prioritizes, and routes work and captured leads (with context) to the best qualified rep anywhere in your company. Eliminate “cherry-picking” and misrouting, so reps can process work and leads faster and more efficiently, for better resource planning, equitable work assignment and conversion rates.
Story and Business Context
The work distribution system is designed to capture, prioritize, and effectively distribute tasks across multiple departments to the best-suited employee, based on employees, skills, and availability. This is achieved when the system is integrated with one or multiple task source systems (like CRM, BPM, and Workflow systems) where tasks related to customers are created and stored.
To determine the individual tasks' priority, the work distribution system is configured to ensure the timely completion of all tasks for all customers.
The work distribution system understands the real-time status, readiness, and skills of the employees that handle tasks, and uses rules to identify how the distribution should be handled in the most effective way.
Once the organization has a list of tasks that need to be handled by employees (coming from different source systems), the tasks are captured by the work distribution system and automatically distributed to employees based on their skills, capacity, and real-time presence. Prioritization rules for the tasks ensure that all tasks are distributed on time to the best fit resource. The system provides functionality for near-real-time monitoring and historical reports on operational performance and on major business KPIs.
Use Case Benefits
|Use Case Benefits||Explanation|
|Improved Employee Attrition Rate||Offer fair distribution of workload across the available resources|
|Improved Employee Occupancy||Increase throughput, utilization, and efficiency in agents' work, by delivering the tasks to the agents’ universal desktops in push mode via screen pop together with interaction context and history in blending mode|
|Improved Employee Occupancy||Remove cherry picking by pushing the tasks to the right agents|
|Improved Net Promoter Score||Deliver all committed tasks on time to customers|
|Reduced Administration Costs||Reduce manual distribution and task monitoring by supervisors via automation, including scheduling and reporting through intelligent task distribution. Add visibility into employee and group performance.|
A customer journey initiates different process steps that may require manual intervention. The corresponding work items / tasks are created in CRM/BPM/Workflow systems, which play the role of source systems for tasks, but often distribute these tasks to separate queues.
The Genesys work distribution system captures tasks created in the source systems, then places them into the queue and prioritizes the tasks based on configuration. The Genesys work distribution system can distribute all interactions (voice / non-voice) to the best-skilled agent just in time, as they become due based upon their priorities. Through blending with other media types, this use case enables Front Office-Back Office integration.
Use Case Definition
(1) Part 1 - Capture and Distribution
The following flows describe the capture of tasks and their distribution to employees, followed by the task handling process the employee follows.
Business Flow Description Part 1 - Capture and Distribution
- The source system (the BPM / CRM / business system storing and processing the work items associated with business processes) requires an employee to handle one of its work items. The source system uses the Genesys Generic Objects API to create a corresponding task in Genesys.
- Genesys captures the new task and creates a new interaction in the system.
- The interaction is prioritized according to the configuration.
- The task is queued with all other interactions in the system. The priority of the task defines the position of the task in the queue. Once an employee with the right skill becomes available to handle the task, the task is distributed to the employee.
- The task opens on the employee desktop.
- The Genesys employee desktop opens the corresponding work item URL in the source system.
- The employee handles the task in the source system.
(2) Part 2 - Task Handling
Business Flow Description Part 2 - Task Handling
- The employee finishes working on the task in the source system, then decides on the next step.
- The employee may be able to complete the task so that no further action is required.
- The employee completes the task in the source system.
- Then the work is finished within the Genesys employee desktop (“Disconnect”).
- The employee then selects the appropriate wrap-up code.
- The employee may need to reschedule the task because, for example, the customer is available only on the next day. In this case, the employee reschedules the task via the source system (see Reschedule Task).
- The employee may not be able to handle the task because it is wrongly classified. In this case, the employee reclassifies the task via the source system (see Reclassify Task).
- The employee may coincidentally finish the task in the Genesys employee Desktop without any update in the source system (“Disconnect”). In this case, no further action is taken by Genesys.
For more details
For additional details, contact your Genesys Sales Representative by filing out the form or for immediate assistance call us: 1-888-Genesys.